Booking Confirmation

Booking Confirmation

Thank you for your booking.

Although your booking will need confirmation from us, you will find all the information you need on this page to take your booking forward.

For your information

St Mary DeCrypt and Schoolroom: Discover DeCrypt

General Information

Thank you for hiring St Mary DeCrypt.

Opening Times

General Opening Times:

Summer – Wednesday to Sunday, 10.30 – 5pm. Beginning March – to End October

(Staff are onsite from 9.30am – 5.30pm)

Winter – Wednesday to Sunday, 11.00am – 3.00pm. November to End February

(Staff are onsite from 9.30 – 5.30pm)

We are closed Mondays and Tuesdays and in the evenings. If you require out of hours use of the buildings this can be arranged. Please talk to us.

Hiring Fees

Community Rates:

Schoolroom £10 per hour

Cooke Room £10 per hour

Church £20 per hour

Commercial Rates:

Schoolroom £20 per hour

Cooke Room £20 per hour

Church £30 per hour

These rates apply Wednesday to Sunday during opening hours and early evening until 6pm.

If you require out of hours use of the buildings this can be arranged, but a Duty Manager will need to be booked at an additional cost (cost can be shared if usage of the building is shared with another hirer). This will be an additional £10 per hour.

We are closed the week of Christmas: 24 December – 1 January inclusive.

What we require from you

We will provide you with as much information as possible about the buildings and equipment to ensure that you get the most from your visit.

Please could you supply us with the following upon booking:

  • Insurance and Public Indemnity Documents
  • Risk Assessment (we will also supply a specific one for your event)
  • Details such as equipment needed, layout requirements etc
  • Billing address and contact details.
  • A duty manager will be provided and available throughout the hiring; please note that the duty manager cannot cover front of house – this must be arranged by the Hirer.
  • It is the responsibility of the Hirer to ensure that entrances to the buildings are monitored at all times.
  • The Hirer will ensure that fire exits and escape routes are kept clear at all times. They must also be familiar with the Fire Action Procedure, and the location of the fire extinguishers (at all exits), and the First Aid kit (Manager’s Office). The Fire Action Procedure can be found on the Church noticeboard, schoolroom and kitchen.
  • The Hirer is responsible for all activities  taking place during the letting time, ensuring that all obvious health and safety precautions be taken. Any accidents, however minor, are to be reported to the Managers.
  • The Hirer is responsible for ensuring the safeguarding of any children and young people and/or vulnerable adults – see copies of the Parish safeguarding policies attached.
  • The PA system is available for use in the nave and chancel; please advise those using microphones to speak loudly and clearly for best effect.
  • The piano cannot be removed from the church; it may be used by professional players if this is agreed beforehand; please do not place anything on the piano.
  • The Raikes chapel is not to be used for storage.
  • Neither the pulpit nor the font may be moved.
  • Most of the interpretation panels and banners may be moved; please discuss this beforehand.
  • Open flames may be used by agreement; any wax spills are to be cleaned by the Hirer.
  • Please stack chairs on the dollies provided, leaving 20 out in the nave.
  • During the booking the Hirer of the Church and Schoolrooms will also ensure that:
    • No person marks or damages any part of the building or its contents, or fixes anything to the structure, furnishings or contents of the building, including the walls.
    • There is no smoking permitted in any part of the Church or Schoolrooms.
    • All relevant legislation relating to the sale and consumption of alcoholic drinks in the Church and Schoolrooms is complied with.
    • All relevant legislation relating to the storage, preparation and cooking of food is complied with.
    • Any electrical appliances brought into the Church and Schoolrooms should be in a safe working order, correctly fused and be in date PAT tested.
    • The likely use of live or recorded music in the Church and Schoolrooms is disclosed when booking, and that the necessary permissions are obtained and any royalties due are paid.
    • The buildings must be left clean and tidy.
    • Any equipment belonging to Discover DeCrypt must be left clean and tidy.
    • All breakages and any damages to the Church and Schoolrooms are reported to the managers; note that any damage or breakage that is the responsibility of the Hirer will be charged for.
  • The buildings must be vacated by the agreed time; if not, an additional cost of £30 per hour or part thereof, will be incurred by the Hirer.
  • An agreed number of items may be left for collection on the following day (or at another agreed time); this must be discussed and approved beforehand.
  • Please allow some time to familiarise yourself with the lighting system; presets allow a variety of mood lighting, which the duty manager can guide you through.
  • For some events a damage deposit of £100 will be taken at the time of booking; this will be returned after the event once Discover DeCrypt is satisfied that there has been no damage.
  • The chancel and Raikes chapel may be used for additional seating, bearing in mind that these will be restricted in view.

Equipment information for St Mary DeCrypt and Schoolroom

Sound System 

In the church we provide:

  • 1 microphone (not wireless) with stand 
  • 1 lapel radio mic
  • 1 gooseneck microphone in pulpit
  • 1 boundary mic at altar

There is also an Assisted hearing induction loop installed around the perimeter of the Church Nave, with connectivity to the Church microphones/PA system

The Schoolhouse has an Assisted hearing induction loop installed around the perimeter of the Ground floor and 1st floor.  There is a microphone socket linked back to the Loop Amplifier location in the Schoolhouse.

Detailed specs as follows:

  • 1 no TOA A 1724 Mixer Amplifier
  • 1 no MB-25B Rack Mount
  • 1 no AMIS MX 61 Audio Mixer
  • 1 no Crown A280 2 Channel Power Amplifier
  • 2 no Community V2-8T Cabinet Loudspeaker
  • 2 no Adjustable Wall Bracket
  • 6 no MASK 4CTW Loudspeaker
  • 2 no Community DS5 Loudspeaker (Raikes)
  • 3 no Facility Panel XLR Point
  • 5 no Microphone Points
  • 1 no Shure CVG12cns Miniature Condenser
  • Gooseneck Microphone
  • 1 no Microphone Shock Mount Base
  • 1 no Shure SM48S Vocal Microphone
  • 1 no Microphone Stand
  • 1 no Microphone Lead
  • 1 no RCF MC5002W Boundary Microphone (Altar)
  • 1 no Audio Technica ATW 1301
  • Lapel Radio Microphone
  • 1 no AT 831b microphone capsule
  • 1 no Equipment Rack Housing (in Church understair cupboard)

Please see AV map of the Church.

The General map shows the location of the Mic Input points

Lighting System

The lighting is operated by a Lutron System.

In the church there is spot lighting and chandeliers.

In the Schoolroom and Cooke Room there is strip lighting.

There are a number of pre-set lighting configurations that can  be selected. These are operated by touching a button on the lighting panels. Please see floor plans for the location of the panels.

The system can be reset for individual needs. Please discuss this with us.

Hearing Loop

We have hearing loops within the main body of the church as well as the Schoolroom and Cooke Room. There is a hearing loop mic at reception.

Heating

The Nave of the Church has underfloor heating.

The Church, Schoolroom and Cooke Room are heated by radiators. These can be controlled via thermostats on the radiators and by control panels.

CCTV

The system consists of 13 cameras: 10 internal and 3 external.

Small Equipment

  • 2 x projectors
  • 1 x screen
  • 2 x Flipcharts, paper and markers
  • 10 x folding tables
  • 200 x chairs
  • Piano – Please read notes on usage
  • Coat rail and Coat stand

Schoolroom

  • 2 x benches
  • 3 x tables
  • 9 x chairs
  • 4 x tub chairs

Catering Equipment

  • Oven 
  • Induction Hob
  • Extractor Hood
  • Microwave
  • Fridge – small
  • Dishwasher
  • 2 x Kettles
  • 2 x sinks
  • Francino Coffee Grinding machine
  • Francino Barista machine
  • Coffee Percolator – large
  • 4 x Coffee Flasks
  • 2 x Water Flasks
  • Large teapot
  • 2 x saucepans
  • Cooking utensils – various
  • 50 x Mugs
  • Small side Plates
  • Cutlery
  • 2 x Waste bins
  • Recycling bins

We can supply tea /coffee and biscuits for your event at a charge of £1.75 per person.

If you wish to provide your own catering we have a fully equipped, but small kitchen.

If you wish to hire in catering for an event then below are recommended catering firms (although you do not have to use the suggestions).

Cotswold Chic Ltd

Kerry Jones
20 The Avenue, Loglevens, Gloucester, GL2 0BP
Email: [email protected]
Tel: 01452 531836/07500 486250

Hedley’s Catering Ltd

Hedleys Head Office
Buffet Services, 10 Bamel Way, Gloucester Business Park, Brockworth, Gloucester, GL3 4BH
Email: [email protected]
Tel: 01452 611559

Jane’s Pantry

Unit 4, Corolin Road, Gloucester, GL2 5DQ
Email: [email protected]
Tel: 01452 300326

Knobbly Cob Café

The Knobbly Cob
15 Westgate Street, Gloucester, GL1 2NW
Tel: 10452 380754

Music Recommendations

If you would like music to accompany your event:

Vicki and Seb Field – singers and musicians.

Vicki: 07812 669870
[email protected]

Seb: 07739 910510
[email protected]

 

Fire Regulations for St Mary DeCrypt and Schoolroom (Discover DeCrypt)

Southgate Street, Gloucester. GL1 1TP

Fire RA carried out: 12th March 2019 by Wilkins Safety Group.

General Information
Approximate maximum number of persons at any one time: 240

This number is for the whole building.

Approximate number of persons in the School room: 60

Approximate number of persons in the Cooke room: 60

Disabled occupants 5

The building is fitted with a Fire detection system: Hyfire Two Loop 16 Zone Control panel.

There are a number of smoke and heat detectors throughout the building.

On activation of the Fire alarm, the schoolroom and Cooke room doors will close and the automatic South door will open. Please see Appendix 1: Evacuation Procedure.

The system is monitored by Redcare monitoring station.

Emergency Lighting is suitable for the building and regularly maintained.

There are two refuge areas both fitted with call points.

Fire Extinguishers are found at all exit points and within the kitchen.

They are checked and maintained on a yearly basis: Last inspection: March 2019.

Smoking is not permitted in the building.

Candles or other naked flames, other than for religious purposes, are not allowed within the building.

Church Layouts for Events and Concerts

Escape routes must be kept clear at all times.

The minimum width of aisles is 750mm, but ideally 120mm. There are 2 fire exits: the main West door and the South door.

There should be clear paths to both these exits.

See Appendix 2 for the Fire RA

Appendix 1

Fire Evacuation Procedure
St Mary DeCrypt and the Old Schoolroom

In the event of a fire the Duty Manager is in charge of the evacuation.

The Floating volunteer is responsible for evacuating the Schoolrooms.

The Reception volunteer is responsible for evacuating the Church.

The lift must not be used under any circumstances once the alarm has sounded.

Visitors, volunteers and staff must not go back for personal belongings, but should leave by the nearest safe exit.

If you discover a fire sound the alert via the nearest fire point. These are located by exits. The alarm will sound.

Evacuation

Duty Manager will:

Upon hearing the alarm the Duty Manager will make their way to the fire panel and will determine where the fire is located (via the fire panel readout).

They will inform the volunteers where the location of the fire is and will advise of the best escape routes.

The duty manager will call the fire brigade 9 (999) and give them as much information as possible.

The duty manager will stand by the reception desk (if safe), and will direct the evacuation.

Once volunteers have cleared the building the Duty Manager will leave the building via the safest route.

The Duty Manager will liaise with the emergency services.

Volunteers will:

Volunteers and other members of staff will sweep through the building helping to evacuate visitors.

Volunteers to alert Duty Manager to any disabled visitors using the 1 st Floor Refuge area.

They will inform the Duty Manger when the building is clear.

Muster Point:

Staff and Volunteers will muster by ‘Young Gloucester’ in front of Greyfriars.

Duty manager might assign people to guard any open doors to prevent people re-entering the
building.

No one is allowed back into the building until the Fire Brigade has given the All Clear.

If you need additional information for Fire Risk Assessment please contact the office: [email protected]

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